A well-structured letter is easier for the examiner to read and understand, which boosts your scores in Coherence and Cohesion as well as Task Achievement. Most high-scoring letters follow a clear and balanced layout, often using around 7 key sentences distributed across 3–4 paragraphs.
🧱 The 7-Sentence Framework:
Here’s how to build your letter step by step:
| Part | Sentence Purpose | Example Sentence |
|---|---|---|
| 1. Opening Line | State the reason for writing | I’m writing to express my interest in the part-time job you advertised. |
| 2. Bullet Point 1 | Address the first bullet point | I have over three years of experience working in customer service. |
| 3. Bullet Point 2 | Address the second bullet point | I’m particularly interested in this role because of my passion for books. |
| 4. Bullet Point 3 | Address the third bullet point | I am available to work evenings and weekends. |
| 5. Supporting Detail | Add a detail or example to strengthen one of the points | For example, I previously worked at a library where I managed shelving and helped customers. |
| 6. Polite Closing Line | Express hope or offer for further action | I’d be delighted to attend an interview at your convenience. |
| 7. Sign-Off | End the letter with an appropriate sign-off | Yours sincerely, Alex Reed |
📬 Example in Action: (Condensed version)
Dear Mr. Thompson,
I’m writing to apply for the part-time cashier position at your store.
I have over four years of retail experience, including handling sales and returns.
I’m drawn to this role because I’ve always admired your store’s commitment to customer satisfaction.
I’m available every weekday evening and throughout the weekend.
For instance, in my previous role, I helped increase customer retention by 15% through improved service.
I’d appreciate the opportunity to discuss my application in more detail.
Yours sincerely,
Alex Reed
🔍 Why This Tip Works:
✅ Keeps your letter focused and complete
✅ Ensures no bullet point is missed
✅ Maintains a logical flow and appropriate length
✅ Reduces the chance of rambling or underdeveloped ideas
✨ Bonus Tip:
Use one short sentence per idea. IELTS does not always require long, complicated paragraphs—it requires clarity, relevance, and structure.
